Privacy Policy

Effective Date: 1 September 2025

1. Introduction

Taurus Recruitment (Pty) Ltd (“we,” “our,” “us”) is committed to protecting your personal information and ensuring that your data is handled responsibly, securely, and in compliance with South Africa’s Protection of Personal Information Act (POPIA), the European Union’s General Data Protection Regulation (GDPR), and other applicable international privacy laws. This Privacy Policy explains how we collect, use, store, and share your personal information.

2. Information Officer

In terms of POPIA, we have appointed an Information Officer responsible for ensuring compliance with data protection obligations:

Information Officer: Wendy Ashworth
Email: wendy@taurushospitalityrecruitment.com
Phone: + 27 83 567 1742
Address: Port Elizabeth, Eastern Cape, South Africa, 6001

You can contact our Information Officer for any questions regarding your personal information or to exercise your privacy rights.

3. Information We Collect

We collect personal and professional information necessary for recruitment purposes, including:

• Personal Identification: Name, contact details, date of birth, ID/passport number.

• Employment Information: Work history, qualifications, references, CVs, interview notes.

• Sensitive Data (where applicable): Criminal records, health information, and background check results (with consent).

• Website Information: IP addresses, cookies, usage data.

4. Purpose of Processing

We process your personal information to:

• Assess and verify your qualifications and suitability for roles.

• Facilitate communication regarding job opportunities or recruitment services.

• Conduct optional verification checks such as employment confirmation, reference checks, or criminal checks (discussed with clients).

• Comply with legal obligations and internal record-keeping requirements.

• Maintain a talent database to match candidates with future opportunities (with consent).

5. Legal Basis for Processing

We rely on the following legal grounds to process personal information:

• Consent: You provide explicit consent for processing certain data.

• Contractual Necessity: To fulfill agreements with clients or candidates.

• Legal Obligation: To comply with employment or verification laws.

• Legitimate Interests: To facilitate recruitment services and business operations, provided it does not override your privacy rights.

6. Sharing Personal Information

Your data may be shared with:

• Clients / Employers: To facilitate recruitment and job placement.

• Third-Party Service Providers: Background check companies, verification services, cloud storage providers, and IT support providers.

• Regulatory Authorities: Where legally required.

We ensure that all third-party recipients adhere to POPIA, GDPR, and similar privacy requirements.

7. Optional Checks

Depending on the role and client requirements, we may conduct additional checks such as:

• Criminal record checks

• Employment verification

• Reference checks

• Credit checks

• Driver  license verification

• Certificate verification

These checks are discussed and agreed upon with the client and the candidate, and consent is obtained before processing sensitive information.

8. Data Retention

We retain your information only as long as necessary for the purposes outlined above:

After the retention period, your personal information is securely deleted or anonymized.

9. Data Subject Rights

Depending on your location, you may have the following rights:

• Access: Request a copy of your personal information.

• Rectification: Correct inaccurate or incomplete data.

• Erasure: Request deletion of your personal information (subject to legal obligations).

• Restriction of Processing: Limit how your data is processed under certain circumstances.

• Data Portability: Request transfer of your personal information to another organization.

• Objection: Object to processing based on legitimate interests.

To exercise your rights, contact our Information Officer at the details above.

10. International Data Transfers

We may transfer personal information outside of South Africa and the EU. All transfers are subject to legal safeguards ensuring that your data remains protected according to POPIA, GDPR, or equivalent privacy laws.

11. Security of Personal Information

We implement appropriate technical and organizational measures to protect personal information against unauthorized access, loss, destruction, or misuse. Measures include:

• Data encryption in transit and at rest

• Secure cloud and server storage

• Restricted internal access based on role and necessity

• Regular security audits

12. Cookies and Tracking

Our website may use cookies and similar tracking technologies to improve user experience. Cookies help us analyze site usage, personalize content, and enhance functionality. You may manage or disable cookies via your browser settings; please note this may limit some website features.

13. Changes to This Privacy Policy

We may update this Privacy Policy periodically to reflect changes in legal requirements, business practices, or technology. Updates will be posted on our website, and the Effective Date will be revised accordingly.

14. Contact

For questions about this Privacy Policy, your personal data, or to exercise your rights, please contact:

Taurus Recruitment (Pty) Ltd
Information Officer: Wendy Ashworth
Email: wendy@taurushospitalityrecruitment.com
Phone: +27 83 567 1742
Address: Port Elizabeth, Eastern Cape, South Africa, 6001